Student walking on campus

Barton Planning

Barton planning at Barton County Community College is an ongoing effort to anticipate, predict and align future activities and provide a framework to advance the College’s vision, mission, ENDs and goals. It must be clear to the entire organization where we are going, why we are going there, and how we will get there.

Planning always starts with the Vision, Mission, Core Priorities and Board ENDs. As priorities move through the two-year academic planning process columns on the spreadsheet denote connectivity to the above guiding statements. Employees at all levels are given opportunity to impact their departmental plans in support of the two-year academic/student services plan which feeds strategic planning.

Face to Face meetings are scheduled at Barton County Campus, Fort Riley Campus and Fort Leavenworth Campus where employees are given an opportunity to learn about strategic planning at Barton, to ask questions, and provide input. 

History

Beginning in the Fall of 2014 the College Administration began discussions about how to make Strategic Planning more of a regular part of the normal college activities.

1) A redesigned, streamlined planning model for Barton Community College that defines a data-informed, strategic approach to creating focus and purpose across the college, aligning long-range plans to the critical daily work of teaching and learning, managing limited resources  and making decisions every day that move the college toward achieving its mission, purpose and strategic goals.

2) A planning guide that describes the scope and purpose of the strategic planning model, the function of its parts and their interrelationships, and the steps to be taken for the model’s implementation.

3) An engagement with Barton faculty, staff, Board of Trustees and other stakeholders as defined by the institution that leads to the creation of the college’s plan for 2016-2021 using the new model. This engagement will entail several face-to-face meetings as detailed below.

As we move deeper into the 21st Century, however, planning must be understood in a fundamentally new light – because in this new century the role of the community college and of community college leadership has changed dramatically. Presidents and top-level administrators have to be adaptable, willing to shape their institutions in new ways and make decisions quickly using the best available data. Planning at a community college is now a vital tool leaders employ in strategic ways to ensure their institutions’ ongoing sustainability, fiscal viability – even survival.

Explanation of roles and timelines

Board
Approves Strategic Framework
Receives monthly updates
Provide input

President, VP Instruction, VP Student Services, VP Administration, Chief Information Officer, Dean Institutional Effectiveness
Manage strategic development of college’s financial resources
Allocate resources to support critical ongoing operations and special improvement projects

Executive Leadership Council 
Defines Strategic Framework
Defines Core Priorities (4)
Defines Goals (8) 2 for each Core Priorities (Values)

Current Core Priorities (Values)

Drive Student Success
Cultivate Community Engagement
Optimize Employee Experience
Emphasize Institutional Effectiveness

Develops the strategic plan (Can use two-year academic plan or create new one)

Presidents Staff
Monitors plan monthly
Changes strategic plan when necessary
Manages strategic plan implementation

VP of Instruction, Academic Deans & VP of Student Services
Produce Academic/Student Services provides unified division plan (Plan of Work for 2 years) in collaboration with department leaders

Division/Department leaders
Define support plans (tactical) for Academic/Student Services Plan of work 
Shape institutional strategy
Improve processes
Identify both long and short term improvements
Define how limited institutional resources need to allocated
Develop formal performance management plans

Time-line

1. VP, Academic Deans & Student Services lead collaborative planning meetings from August to December
These meetings advance the Executive Leadership planning retreat goals
Produce Academic/Student Services Plan of Work
Process should also produce division or support plans

2. Presidents Staff engage in Monthly research meetings from August to December
These meetings focus on KPI Overview (KPI aligned to Core Priorities) and critical issues that will influence the future of the college in such areas as Student Success, Enrollment & Retention and Finance 

3. All departments conduct reviews/program reviews & strategic budget development January through May
These reviews focus on Academic/Student Services Plan of Work

4. Dean of Institutional Effectiveness and other leaders
Monthly brief Board on status of plans and solicit feedback
Provide planning information at Professional Conference Days, division/department meetings

 

2021 Executive Leadership Planning Retreat

Location:  F 30
Date:  June 30, 2021
Time:  12:00 - 4:00
Agenda details:

12:00     Lunch

12:30     Satisfaction/Mission Review Reports 

  • Pace - Todd Mobray
  • Noel Levitz - Todd Mobray
  • College Brand- Brandon Steinert 
  • Combined Student Poll Report - Stephanie Joiner

1:30    Mission Review Listening Session- Myrna Perkins

2:15    Mission Review Results - Todd Mobray

2:30    ****BREAK**** 

2:45    Group Mission Workshop

2019-2020 Resources
2019-2020 Resources

The College's new Planning Model is in place click on the Strategic Planning Documents links below to review.

Barton Strategic Planning from Vision to Individual

Barton Strategic Plan

KPIs 

Executive Leadership Planning Retreat

Date Thursday June 20th, 2019 - 12:00 PM-4:00 PM

Room L-116 - Community Room  

12:00-12:30 - Lunch

12:30-12:35 - Dr. Heilman Introduction

12:35-12:40 - High level who does what

12:40-12:50 - Title III information - Cathie Oshiro

12:50-12:55 - HLC information - Myrna Perkins

12:55-1:00 - College Mission Review Schedule and connection to Board ENDs

1:00-1:05 - Review Strategic Plan Framework

1:05-2:00 - Review last year's goals and discuss next years.

  • New Student Success Goals

2:00-2:15 - Break

2:15-3:30 - Finalize goals and align KPI 

3:30-4:00 - Final comments and assignments.

 

Explanation of who does what and timelines
 

Board
Approves Strategic Framework
Receives monthly updates
Provide input

President, VP Instruction, VP Student Services, VP Administration, Chief Information Officer, Dean Institutional Effectiveness
Manage strategic development of college’s financial resources
Allocate resources to support critical ongoing operations and special improvement projects

Executive Leadership Council 
Defines Strategic Framework
Defines Core Priorities (4)
Defines Goals (8) 2 for each Core Priorities (Values)

Current Core Priorities (Values)

Drive Student Success
Cultivate Community Engagement
Optimize Employee Experience
Emphasize Institutional Effectiveness

Develops the strategic plan (Can use two-year academic plan or create new one)

Presidents Staff
Monitors plan monthly
Changes strategic plan when necessary
Manages strategic plan implementation

VP of Instruction, Academic Deans & VP of Student Services
Produce Academic/Student Services provides unified division plan (Plan of Work for 2 years) in collaboration with department leaders

Division/Department leaders
Define support plans (tactical) for Academic/Student Services Plan of work 
Shape institutional strategy
Improve processes
Identify both long and short term improvements
Define how limited institutional resources need to allocated
Develop formal performance management plans

 

Time-line
 

1. VP, Academic Deans & Student Services lead collaborative planning meetings from August to December
These meetings advance the Executive Leadership planning retreat goals
Produce Academic/Student Services Plan of Work
Process should also produce division or support plans

2. Presidents Staff engage in Monthly research meetings from August to December
These meetings focus on KPI Overview (KPI aligned to Core Priorities) and critical issues that will influence the future of the college in such areas as Student Success, Enrollment & Retention and Finance 

3. All departments conduct reviews/program reviews & strategic budget development January through May
These reviews focus on Academic/Student Services Plan of Work

4. Dean of Institutional Effectiveness and other leaders
Monthly brief Board on status of plans and solicit feedback
Provide planning information at Professional Conference Days, division/department meetings

2018-2019 Resources
2018-2019 Resources

Executive Leadership Planning Retreat

Date Thursday, July 12, 2018 - 12:00 PM-4:00 PM
Room L-136

12:00-12:30-Lunch

12:30-12:45-High level who does what

12:45-1:15-KPI's How do we define and measure our outcomes?

1:15-1:30-Break

1:30-2:30- Review last years strategic plan goals. 2:30-3:30-Agree on Strategic Planning Goals and align KPI - Discussion on what Barton aspires to become.

3:30-4:00 - final comments and assignments.

 

Explanation of who does what and timelines

Board
Approves Strategic Framework
Receives monthly updates
Provide input

President, VP Instruction, VP Student Services, VP Administration, Chief Information Officer, Dean Institutional Effectiveness
Manage strategic development of college’s financial resources
Allocate resources to support critical ongoing operations and special improvement projects

Executive Leadership Council 
Defines Strategic Framework
Defines Core Priorities (4)
Defines Goals (8) 2 for each Core Priorities (Values)

Current Core Priorities (Values)

Drive Student Success
Cultivate Community Engagement
Optimize Employee Experience
Emphasize Institutional Effectiveness

Develops the strategic plan (Can use two-year academic plan or create new one)

Presidents Staff
Monitors plan monthly
Changes strategic plan when necessary
Manages strategic plan implementation

VP of Instruction, Academic Deans & VP of Student Services
Produce Academic/Student Services provides unified division plan (Plan of Work for 2 years) in collaboration with department leaders

Division/Department leaders
Define support plans (tactical) for Academic/Student Services Plan of work 
Shape institutional strategy
Improve processes
Identify both long and short term improvements
Define how limited institutional resources need to allocated
Develop formal performance management plans

Time-line

1. VP, Academic Deans & Student Services lead collaborative planning meetings from August to December
These meetings advance the Executive Leadership planning retreat goals
Produce Academic/Student Services Plan of Work
Process should also produce division or support plans

2. Presidents Staff engage in Monthly research meetings from August to December
These meetings focus on KPI Overview (KPI aligned to Core Priorities) and critical issues that will influence the future of the college in such areas as Student Success, Enrollment & Retention and Finance 

3. All departments conduct reviews/program reviews & strategic budget development January through May
These reviews focus on Academic/Student Services Plan of Work

4. Dean of Institutional Effectiveness and other leaders
Monthly brief Board on status of plans and solicit feedback
Provide planning information at Professional Conference Days, division/department meetings

2017-2018 Resources
2017-2018 Resources

Maturity Scales
Board ENDs Maturity Scale Fall 2017 Spring 2018


Barton Planning Training Fall 2017 & Winter 2018

Barton Institutional Effectiveness Training-Barton County Campus

August  9th, 2017 8:30 - 11:00a.m. - Student Union
7:45-8:25am-Dr. Hellman - Introduction
8:30-9:00am-Informational Topics - VP Simmons, VP Maddy, VP Dean
9:00-9:30am-HLC Accreditation (Guiding ValuesCriteria for AccreditationAssumed Practices), KPIsKBOR 2017,
9:30-10:00am-Strategic Planning, 2 Year Academic & Student Services Plans
10:00-11:00am-Board ENDs Maturity Scale
 


Barton Planning Training-Fort Riley - Grandview Plaza

Monday, October 9th, 2017 9:00-12:30p.m.
9:00-9:15-Dr. Heilman - Introduction
9:15-10:00-Informational Topics - VP Dean, VP Maddy, VP Simmons
10:00-11:30-HLC Accreditation, (Guiding ValuesCriteria for AccreditationAssumed Practices),
KPIsKBOR 2017 (Page 4), Strategic Planning, 2 Year Academic & Student Services Plans, Board ENDs Maturity Scale
 


Barton Planning Training - Fort Leavenworth

Friday February 2nd, 2018 11:00am-2:00pm in Room 20
A light lunch will be provided starting at 11:00am
11:00 - 12:00 - Lunch
11:30 - 11:45 - Dr. Heilman - Introductory remarks
11:45 - 12:45 - Information Topics - VP Dean, VP Maddy, VP Simmons
12:45 - 2:00 - HLC Accreditation, HLC Guiding ValuesHLC Criteria for Accreditation
HLC Assumed PracticeKPI’s pages 2-6Strategic Planning, 2 Year Academic & Student Services Plans, Board ENDs Maturity Scale.

 

Executive Planning Retreat

Thursday, June 08, 2017 - 12:00 PM-4:00 PM
Room L-136

12:00-12:30-Lunch

12:30-1:00-High level who does what

Board
Approves Strategic Framework
Receives monthly updates
Provide input

President, VP Instruction, VP Student Services, VP Administration, Dean Information Services, Dean Institutional Effectiveness
Manage strategic development of college’s financial resources
Allocate resources to support critical ongoing operations and special improvement projects

Executive Leadership Council 
Defines Strategic Framework
Defines Core Priorities (4)-No changes until 2017
Defines Goals (8) 2 for each Core Priorities
Drive Student Success
Cultivate Community Engagement
Optimize Employee Experience
Emphasize Institutional Effectiveness

Develops the strategic plan (Can use two-year academic plan or create new one)

Presidents Staff
Monitors plan monthly
Changes strategic plan when necessary
Manages strategic plan implementation

VP of Instruction, Academic Deans & VP of Student Services
Produce Academic/Student Services provides unified division plan (Plan of Work for 2 years) in collaboration with department leaders

Division/Department leaders
Define support plans (tactical) for Academic/Student Services Plan of work 
Shape institutional strategy
Improve processes
Identify both long and short term improvements
Define how limited institutional resources need to allocated
Develop formal performance management plans

Time-line

1. VP, Academic Deans & Student Services lead collaborative planning meetings from August to December
These meetings advance the Executive Leadership planning retreat goals
Produce Academic/Student Services Plan of Work
Process should also produce division or support plans

2. Presidents Staff engage in Monthly research meetings from August to December
These meetings focus on KPI Overview (KPI aligned to Core Priorities) and critical issues that will influence the future of the college in such areas as Student Success, Enrollment & Retention and Finance 

3. All departments conduct reviews/program reviews & strategic budget development January through May
These reviews focus on Academic/Student Services Plan of Work

4. Dean of Institutional Effectiveness and other leaders
Monthly brief Board on status of plans and solicit feedback
Provide planning information at Professional Conference Days, division/department meetings

1:00-1:30-KPI's How do we define and measure our outcomes?

1:30-1:45-Break

1:45-2:45- Review last years strategic plan goals. Beginning this year we will align specific goals with Guided Pathways.

2:45-3:45-Agree on Strategic Planning Goals and align KPI - What is the Data we need to tell the story we want to tell?

2016-2017 Resources
2016-2017 Resources

Maturity Scale
Core Priority Maturity Scale Fall 2016 Spring 2017
Maturity Scale Theme Report February 2016

Survey Results
Survey Results

Maturity Scale Presentations
Fort Riley January 15th 2016


Fall Professional Conference Days-Morning
August 10, 2016 - 8:30 AM-11:30 AM

Student Union-Barton County Campus
Morning Schedule:
8:30-9:00 KBOR NCCBP HLC Criteria
9:00-9:30 CCSSE CCSSE Question 12
9:30-9:35 Break
9:35-10:00 Two-Year Academic Plan of Work
10:00-11:30 HLC Core Criterion Maturity Scale
The Fall face to face session on August 10 from 8:30-11:30 will be in the Student Union at the Barton County Campus - join with GoToMeeting.
 


Fall Professional Conference Days-Evening
August 10, 2016 - 6:00 PM-9:00 PM

Library L-136 - Barton County Campus
Evening Schedule:
6:00-6:30 KBOR NCCBP HLC Criteria
6:30-7:00 CCSSE CCSSE Question 12
7:00-7:05 Break
7:05-7:30 Two-Year Academic Plan of Work
7:30-9:00 HLC Core Criterion Maturity Scale
The evening face to face Fall session from 6:00-9:00 will be in L-136 Library at
Barton County Campus - join with GoToMeeting.


The handouts provided will be:
HLC Core Criteria for Accreditation
CCSSE
Barton Strategic Plan Time-line
Two-Year Academic Plan
HLC Core Criteria Maturity Scale
For those attending remotely, you can click on the links above for copies.
The on-line HLC Core Criteria Maturity Scale is a Word document for people
either face to face or on-line can fill out the document and email to irbibarton@bartonccc.edu


Adjunct Faculty Meeting
August 11, 2016 - 4:15-5:00

T-Building S-118 - Barton County Campus
Schedule:
Websites
CCSSE
Two-Year Academic Plan of Work
The evening face to face Fall session from 4:15-5:00 will be in S-118 Library
at Barton County Campus - join with GoToMeeting.


Fall Barton Planning Training
Fort Riley - Grandview Plaza

November 04, 2016 9:30 AM-12:30 PM
Courtyard Marriott Convention Center, Junction City
9:30-10:15 KBOR NCCBP HLC Criteria
10:15-10:50 CCSSE Question 12  CCSSE
10:50-11:00 Break
11:00-11:30 Two-Year Academic Plan of Work
11:30 (lunch)-12:30 HLC Core Criterion Maturity Scale
 


Executive Planning Retreat
Thursday, July 14, 2016 - 9:00 AM-1:00 PM
Room L-136

9:00-9:30-High level who does what
Board

  • approves Strategic Framework
  • receives monthly updates
  • provide input

President, VP, Dean of Administration, Dean of Information Services

  • Manage strategic development of college’s financial resources
  • allocate resources to support critical ongoing operations and special improvement project

Executive Leadership Council

  • defines Strategic Framework
  • defines Core Priorities (4)-No changes until 2017
  • defines Goals (8) 2 for each Core Priorities
  1. Drive Student Success
  2. Cultivate Community Engagement
  3. Optimize Employee Experience
  4. Emphasize Institutional Effectiveness

Presidents Staff

  • monitors plan monthly
  • changes strategic plan when necessary
  • manages strategic plan implementation

 

1. VP, Academic Deans & Student Services

  • produce Academic/Student Services provides unified division plan (Plan of Work for 2 years) in collaboration with department leaders

Division/Department leaders

  • define support plans (tactical) for Academic/Student Services Plan of work
  • shape institutional strategy
  • improve processes
  • identify both long and short term improvements
  • define how limited institutional resources need to allocated
  • develop formal performance management plans

Time-line
VP, Academic Deans & Student Services lead collaborative planning meetings from August to December

  • These meetings advance the Executive Leadership planning retreat goals
  • Produce Academic/Student Services Plan of Work
  • Process should also produce division or support plans

2. Presidents Staff engage in Monthly research meetings from August to December

3. All departments conduct reviews/program reviews & strategic budget development January through May

  • These reviews focus on Academic/Student Services Plan of Work

4. Dean of Information Services and other leaders

  • Monthly brief Board on status of plans and solicit feedback
  • Provide planning information at Professional Conference Days, division/department meetings

9:30-10:00-NCCBP & CCSSE How do we define and measure our outcomes?
10:00-10:15-Break
10:15-11:15- Review last years strategic plan goals and decide if we want to use the Two-Year Academic Plan of Work as this years strategic plan goals.
11:15-11:45-Agree on Strategic Planning Goals and align KPI - What is the Data we need to tell the story we want to tell?
11:45-12:00-Break
12:00-1:00-Working lunch-Title III

2015-2016 Resources
2013-2014 Resources
2012-2013 Resources
2011-2012 Resources
2010-2011 Resources
2009-2010 Resources