Academic Clemency
Academic Progress
Academic Standing
Adding/Dropping Classes
Advanced Placement
Advisement
Approved Programs
Assessment Statement
Attendance
Certificate Programs
Classification of Students
Credit by Examination
Credit for Experiential Learning
Developmental Courses
Evening Courses
Examinations
Grade Appeal
Grades
Grading System
Graduate Courses
Graduation
Graduation Requirements
Honors
How to figure your GPA
Intellectual Property Rights
Learning Online
Mandatory Placement
Midterm Grade Reporting
Military Service School Credit
Non-Repeatable Courses
Policy for Transfer Students
Repeatable Courses
The Barton Difference Recognition
Transfer of Credit from Previous Colleges and Universities
Vocational Credit for Lifelong Learning Experiences
Withdrawal from College
Academic Clemency
Barton Community College seeks to provide a supportive and challenging environment in which students can improve their basic intellectual skill and equip themselves for a fulfilling life and responsible citizenship in a world characterized by change. We acknowledge that there are circumstances that necessitate an academic "fresh start" and offer academic clemency as a means to make academic rehabilitation possible.
The following criteria is effective as of the Fall of 2002:
The following limitations apply:
The process for applying for academic clemency:
Academic Progress
To meet the required academic and progress performance standards of Barton Community College, a student should consider the following:
Academic Standing
If your scholastic performance appears to offer little prospect of academic success, you may be dismissed with or without privilege of reinstatement. You may not petition for reinstatement until one semester has expired after academic dismissal from the College.
Procedures Governing Academic Warning and Dismissal
If you have not accumulated a 1.5 GPA when 24 credit hours have been attempted with a grade of A, B, C, D, or F, you will be placed on a one-semester warning. This academic warning is designed to alert you that you may encounter difficulty in meeting graduation requirements and steps should be taken immediately to improve your academic status. You must have a 2.0 GPA when you have attempted 48 hours with a grade of A, B, C, D, or F. If the cumulative GPA is below this minimum, you will be placed on academic warning after one semester. (Note: All computations are based on A, B, C, D, or F grades).
Dismissal
If you have been placed on academic warning for one semester and do not raise your GPA to the minimum requirements as outlined, you will be dismissed for one semester. However, you will not be dismissed at the close of a semester or summer term during which you achieved a "C" (2.0) average or better.
Reinstatement
If you have been dismissed from the College for poor academic progress, you will be provided a period of at least one semester during which you may reconsider and re-evaluate your academic goals. At the end of the dismissal period, you may apply for admission to the College by filling out a regular application for admission form. You will not be allowed to enroll in more than 12 credit hours for the first semester of attendance after a period of dismissal.
Appeals
Any person limited by these regulations who has marked improvement or who believes he/she has been affected unfairly may appeal to the Enrollment Services Office.
Adding Classes
Day and evening classes may be added through the first week of a semester only. After the official closing dates for adding classes, you must first receive permission from the instructor and sign a learning contract. You may enroll with a signed learning contract for one additional week after the 1st week of class. This procedure does not include "mini-classes" or classes taught for more or less weeks than the regular full semester. Change-of-Schedule forms may be picked up from the Admissions Office, Enrollment Services Office, Advisement Center, or from Advisors. You must pay for added classes at the time of the add.
Dropping Classes
Courses dropped through the first two weeks classes in both the fall and spring semesters and through the 10th day of classes in the summer session will not be recorded on a transcript. After the 20th day of classes in the fall and spring semesters and the 10th day of classes in the summer session, a "W" will be recorded for courses dropped officially. Final drop dates are published in bulletins, Student Handbooks and the Enrollment Services Office. Change-of-Schedule forms may be picked up from the Admissions Office, Enrollment Services Office, Advisement Center, or from advisors. Students are responsible for dropping classes and are required to visit with instructors or an advisor before dropping classes.
Course (Drop Date)
The last day to drop a course with a "W" grade shall be five (5) weeks before the end of the semester (Fall and Spring Semesters only.)
BEFORE YOU DROP THAT CLASS - STOP . . . THINK!
Advanced Placement
Barton Community College recognizes the College Entrance Examination Board (CEEB) for Advanced Placement Examinations according to the established guidelines by CEEB. (See scale below.)
| Advanced Placement Examination Score |
Credit Hours Allowed |
| 5 | 9 |
| 4 | 6 |
| 3 | 3 |
| 2 | 0 |
| 1 | 0 |
Barton Community College recognizes and follows the recommendations of the Commission of Educational Credit and Credentials of the American Council on Education (ACE) in awarding credit for College-Level Examination Program (CLEP) examinations and Defense Activity for Non Traditional Education Support (DANTES) examinations. Students are required to send their test scores to the Director of Enrollment Services at the College. After evaluation, the student will receive notification of credit awarded by the Enrollment Services Office.
*Please Note: Students in allied health programs must check with the director of their program to determine if a particular CLEP or DANTES examination may be accepted in their program or if the course must be taken in a classroom setting.
Advisement
You have available to you qualified individuals for academic counseling. You are assigned a faculty or staff advisor who is available for class scheduling as well as other conferences which you may request.
However, it is your responsibility to contact the Enrollment Services Office to drop, add/or withdraw from classes. Please consult with your advisor or instructor first.
Approved Programs
An approved program is that program designed to meet the requirements for graduation which is developed by the student with the approval of your advisor.
Assessment Statement
Barton Community College is committed to quality education and to the assessment of student learning for the purposes of improving students' academic experiences at the course, program, and institutional levels. Our commitment to excellence identifies us as a learning college. We are guided by our systematic, continuous process for gathering, analyzing, and using information about student learning as it happes at Barton.
Multiple sources of assessment, including classroom assessment techniques, program reviews, student surveys, and standardized testing, provide a means to develop an understanding of how students learn, what they know, and what they can do with their knowledge. Faculty use the information from these sources in making course and curricular decisions to improve student learning. Students are encouraged to actively participate in this process.
To provide communication the Outcomes Assessment Committee publishes an annual report card summarizing the results of assessment activities. The assessment process also provides information that allows students, community members, state and federal agencies and the North Central Association to recognize that Barton is fulfilling the promises of the College's mission.
Attendance
As a part of its mission to improve your social, economic, and personal life, the College acknowledges its responsibility to prepare you for future academic and professional endeavors. Therefore, you are encouraged to develop a professional ethic that reflects personal responsibility, personal initiative and teamwork. In context to that commitment, you are required to attend all classes. When you are absent from class, you not only miss a part of the subject matter of the course but also diminish the opportunities for contributing to the learning environment. Poor attendance in class may cause you to lose your financial aid according to federal guidelines and irresponsibility will diminish your professional and academic progress.
Certificate Programs
You may earn a Certificate from Barton Community College in an approved program of study for successfully completing a program at less than an associate degree level that prepares you for immediate entry into a chosen occupation.
Programs are planned by you and your advisor, with approval by the Vice President of Instruction & Student Services and are adapted to individual needs.
Classification of Students
Freshman
Students are classified as freshmen until they complete less than 32 semester hours.
Sophomore
A student with 32 or more semester hours is classified as a sophomore.
Credit by Examination
Students whose educational experiences appear to have given them proficiency in a course equivalent to that ordinarily attained by those taking the course in regular class may be granted permission to take an advanced-standing examination in the course.
The examination shall be a comprehensive one, designed to cover the subject more fully, and shall be broader and more complete than a regular final examination.
In addition to having the above qualifications, you, in order to qualify for an advanced examination, must:
Credit for Experiential Learning
In accordance with college policy, students are provided the opportunity to receive equivalent credit earned through "experiential" or non-traditional sources. The Registrar, in consultation with the appropriate Dean and/or Executive Director, shall determine the number of total hours to be awarded for experiential learning. Credit hours earned by examination will not be included in a student's GPA computation; however, the semester hours may be counted toward graduation. The guidelines for receiving such credit may be obtained from the Enrollment Services Office located in the Kirkman Building.
Developmental Courses
Developmental classes help you prepare for college level study. Whether you need to build your basic skills or just gain confidence in them again, these courses are designed to help you succeed. Developmental courses do not count toward graduation.
Evening Courses
Evening classes are organized primarily for students who are unable to attend classes during the day. Any class in which there is sufficient interest will be offered in the evening or on weekends, provided a qualified instructor can be found.
If you are a graduate of an accredited high school or have passed the GED (General Educational Development) Test, you are eligible for admission. Persons 18 years or over who do not have diplomas may also be admitted as special students.
The evening courses parallel the course content, grading policies, quality of instruction, credit hours, and academic standards of regular day classes. Instructors are either full-time instructors at the College or qualified instructors from the industrial, educational, or business community. A typical semester schedule of evening courses would include courses from most areas.
Examinations
Comprehensive Exams: Written comprehensive examinations shall be given at the end of each semester (or at mid-term) for each course at the regularly scheduled time. Any exceptions to these requirements must be approved by the appropriate dean. Other examinations are conducted at the discretion of the instructor.
Make-Up Exams: A student who has been absent from any test, exam, or final must petition the instructor to schedule a "make up" exam at the instructor's discretion. Students may note that the "make up" exam policies may vary from division to division, and, therefore, from instructor to instructor. As such, students are not guaranteed the right to "make up" course work, tests, or examinations without prior approval of the instructor.
Grade Appeal
The Chief Academic Officer (CAO) is designated to coordinate all efforts to resolve final grade appeals. Students receiving an XF grade may also use this procedure to appeal that grade.
1
Any change of grade must be documented and processed through the registrar’s office. The instructional deans will keep a record of all grade appeals in their area with the final determination. This information will be archived in document sharing within the course shell as available.
1. If a student has a concern about a final grade, he/she is directed to schedule a conference
with the respective instructor within seven (7) working days of the posting of the grade, or within seven (7) working days of the beginning of the next semester or session. The student may ask their advisor, or another advocate, to attend this meeting. The instructor will determine if the grade will be changed.
2. If the student not satisfied, he/she may schedule a conference with the respective Director, Executive Director or Dean within seven working (7) days of the conference in step one. The student should bring their concerns in writing to this conference. This conference may include the instructor. Following the conference, the Director, Executive Director or Dean will determine if an appeal will be granted.
3. If the student remains dissatisfied with his/her grade, a conference may be scheduled with the CAO within seven (7) working days of the conference in step two. The student should be prepared to present his/her concern in writing to the CAO at the conference
The CAO will investigate the concern and will render a decision, in writing, to the student within ten (10) working days of the receipt of the written concern.
4. If the student still has a concern, the student may request a hearing by giving written notice to the CAO within ten (10) working days of receiving the decision in step four. The student will designate one hearing committee member.
Upon receipt of such notice, the CAO shall establish a hearing committee. The committee shall include a member designated by the student, a member designated by the respective faculty member and a member (chairperson) designated by the Vice-President. The committee shall meet within ten (10) days of the request for the hearing and will render a written decision no later than five (5) days after the close of the hearing. A copy of the written decision shall be given to the student, instructor, Director, Executive Director, Dean and Vice President of Instruction & Student Services.
Permanent grades are recorded only at the end of the semester. Semester grade reports are available online.
Grades
Grading System
| Grade | Grade Points Per Credit Hour | |
| A | Excellent | 4 |
| B | Above Average | 3 |
| C | Average | 2 |
| D | Below Average, passing | 1 |
| F | Failing | 0 |
| XF | Violation of Academic Integrity and Failing | 0 |
| P | Pass-Credit only | not computed in cumulative grade point average* |
| I | Incomplete | no credit** |
| W | Withdrawn | no grade computed, no credit*** |
| AU | Audit | no grade computed, no credit**** |
| CL | Academic Clemency | no grade computed, no credit***** |
*Certain courses may be offered in which you are graded only as having passed or failed. The courses are added to your credit hour total but are not included in the grade point average.
**An incomplete "I" is given only when a course is incomplete because of illness or other conditions usually beyond your control. An incomplete "I" must be removed by contract in a manner prescribed by the instructor no later than December 1 for an "I" given in a spring or summer semester; and May 1 for an "I" given in a fall semester. If the incomplete "I" is not removed within the prescribed period of time, it will be changed to an "F."
***Your withdrawal from courses through the 20th day of classes in both the fall and spring semester and through the 10th day of classes in the summer session will not be recorded on a transcript. After the 20th day of classes in the fall and spring semesters and after the 10th day of classes in the summer session, a "W" will be recorded for courses withdrawn from officially. After the final drop date published each semester, official class withdrawals will not be processed.
****You may audit a class by enrolling in the class and paying the current audit fee per credit hour. You must declare that you are auditing the class and file with the Office of Enrollment Services at the College an "Audit Declaration Form" prior to the beginning of the semester.
*****If you have gone through the academic clemency appeal process and have been awarded clemency for certain courses, your initial grade will be changed to a "CL." The "CL" grade will not average into your GPA.
Special Note: A student may retake a course to improve the grade only if the course is not designated as repeatable in the master course list. The repeat grade will be used to determine the student's grade point average regardless of whether it is higher or lower than the original grade. The original grade and credit are not counted, although they remain on the transcript. Before retaking a course, students should check with their advisor to determine whether the course can be repeated for the purpose of improving the grade.
Graduate Courses
Upper division and graduate courses are taught on-campus by four-year colleges and universities when the need exists. These courses are offered for credit by the four-year institution. Inquiries should be addressed to the Office of Learning and Instruction, Science & Math Building, (620) 792-9312.
Graduation
Catalog Requirements - Students who remain continuously enrolled from time of entry to application for graduation will be held to the catalog requirements in effect when they declare their program of study, unless a later catalog is adopted. “Continuous enrollment” refers to annual Fall and Spring semester enrollment (or equivalent) in a minimum of at least one credit bearing course per semester. Should a student’s enrollment be interrupted, they will be held to the guidelines and requirements of the catalog of record at the time of program re-entry.
This guideline does not apply to students with documented leave of absence justification or members of the military involved in deployment operations. Changes to prerequisites and/or curriculum which occur for purposes beyond graduation – e.g. regulatory and legislative updates, third party accreditation or other certification bodies requirements, increased skill demand from industry, employment or transfer requirement changes, or recommended and/or mandated changes from the Kansas Board of Regents or other such entities are not subject to these catalog requirements.
Dual Degree(s) - A student may apply and pay the graduation fee for the receipt of more than one degree from the College, provided they have met the following requirements for the additional degree:
Grades - Students must achieve an overall 2.0 grade point average to be eligible for graduation.
Intent to Graduate - Applying for graduation is not an automatic process; you must file a notice of intent to graduate and pay applicable fees if you wish to receive an Associate's degree from the College. This notice of intent must be filed with the Enrollment Services Office by filling out the College's Application for Graduation.
Priority Graduation Application Deadlines:
February 1st - Spring Graduation
June 1st - Summer Graduation
September 1st - Fall Graduation
Transfer and Articulation Agreement - If you complete an Associate in Arts or Associate in Science degree based on a baccalaureate-oriented sequence at a state and regionally accredited Kansas public community college and your program of study has met the requirements of the Kansas Public Community College-Kansas Regents Transfer Agreement and Articulation Guide, you will be accepted with junior standing and will have satisfied the general education requirements of all Regents universities. Your advisor will have information on the agreement to help you plan your course schedule.
Graduation Requirements
Associate in Science
Associate in Arts
Associate in Applied Science
Associate in General Studies
General Education Courses
Honors
Highest Honors - If you complete all requirements for an associate's degree with a GPA of 3.7 or above, you will graduate with highest honors.
Honors - If you complete all requirements with a GPA of 3.5 to 3.69, you will graduate with honors.
Eligibility - To be eligible for Honors or Highest Honors, you must complete 15 credit hours at Barton.
President's List - The President's List is published at the end of every semester. To be eligible, you must successfully complete at least 12 semester hours of college-level course work with a GPA of 4.0.
Dean's List - The Dean's List is published at the end of every semester. To be eligible, you must successfully complete at least 12 semester hours of college-level course work with a GPA of 3.5 to 3.99.
Grades for course work completed outside the traditional semester schedule(s) shall not be included in these GPA calculations.
How To Figure Your GPA
To calculate a grade-point average, add the points earned and divide that total by the number of GPA hours attempted. For example:
| Course | GPA Hours | Grade | Points |
| BSTC 1001 | 1 hour x | A(4) | = 4 points |
| PSYC 1002 | 1 hour x | A(4) | = 4 points |
| ENGL 1204 | 3 hours x | D(1) | = 3 points |
| MATH 1826 | 5 hours x | C(2) | = 10 points |
| SOCI 1100 | 3 hours x | B(3) | = 9 points |
| COMM 1200 | 3 hours x | F(0) | = 0 points |
| Total = 16 GPA Hours | Total = 30 points | ||
| 30/16 = 1.875, or 1.88 | |||
| Total is 16 GPA hours attempted and 30 points earned; 30 points divided by 16 hours =1.88 grade-point average. |
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Intellectual Property Rights
All College students and employees, both full and part time, are subject to the College's Intellectual Property Rights Policy. The purpose of the Intellectual Property Rights Policy is to foster the creation and dissemination of knowledge and to provide certainty in individual and institutional rights associated with ownership and with the distribution of benefits that may be derived from the creation of intellectual property. The policy can be found in the College's Policy Handbook.
Learning Online
Online studies offer you the chance to learn when it is convenient for you. Through several different online programs, you have the opportunity to complete your studies online to fill a range of educational needs. In addition to online courses in Medical Laboratory Technology at our web site, the College offers courses through the following sites.
BARTONline offers Business and Pension Administration, Dietary Management, Hazardous Materials and Environmental Sciences, Military Studies, and Pre-Nursing. Find out more at www.bartonline.org or call 877-620-6606.
EduKan offers general education courses that can be used toward your associate degree. Your credit can be earned from any of the participating community colleges including Barton. Find out more at www.edukan.org or call 877-433-8526.
Mandatory Placement
The Assessment Center provides a broad range of testing services to meet the needs of a diverse student population: college placement, English as a Second Language placement, credit by exam, correspondence exams, and certification and licensure exams. Special arrangements can be provided for disabled students. For special arrangements, contact Student Support Services (SSS) at (620) 792-9240.
Students entering college for the first time without ACT/ASSET scores must take the ASSET test. If a student is pursuing a certificate or a associate's degree program or are enrolling in a general education class they must have ACT/ASSET scores on file. ASSET/ACT scores will be used to place students in the appropriate English, reading, or math course.
Assessment provides both you and your advisor an effective tool to assure academic success. Through enrollment in proper courses, you are more likely to meet your academic goals. Students without a high school diploma who plan to enroll are required, under the "Ability to Benefit Program," to take the ACT/ASSET assessment if they plan to qualify for any grant, loan, or work under Title IV of the Higher Education Act (HEA).
Students are encouraged to test as early as possible before seeing a counselor or faculty advisor. To schedule an appointment for the ASSET test contact SSS at (620) 792-9363 or (620) 792-9240.
Midterm Grade Reporting
At the end of the first eight-week period of the fall and spring semesters, midterm grades will be reported for all courses. Student midterm grades are available online. Students receiving low midterm grades (D or F) will receive notification from Student Support Services by mail. A copy of the midterm report is filed in the Office of Enrollment Services.
Military Service School Credit
Barton Community College will allow college credit to veterans and military personnel enrolled at Barton Community College who have successfully completed specialized training in a military service school. The evaluation for the number of credit hours to be awarded will be based on the recommendations as set forth in "A Guide to the Evaluation Experiences in the Armed Services," published by the American Council on Education. Veterans must provide documentation that shows the correct identification of the training program by title, length, location, and course number to the Enrollment Services Office.
Non-Repeatable Courses
Credit - Although there may be circumstances which merit the repetition of a non-repeatable course for credit (i.e., improvement of gpa or satisfaction of course pre-requisite), the results of the repeated course shall apply only once toward graduation requirements.
Grades - When a non-repeatable course is repeated for credit, the most recent grade earned shall be used to calculate the student's grade point average.
Policy For Transfer Students
All hours accepted by the College (excluding developmental hours) will be incorporated into your Barton Community College total hours for grade point purposes to determine whether you graduate with honors or highest honors. To be eligible for honors or highest honors, you must complete 15 credit hours at Barton Community College.
Repeatable Courses
A repeatable course can be repeated an additional three times in order to satisfy credit requirements for graduation.
The Barton Difference Recognition
The Barton Community College Difference recognizes employees who have made a positive impact on an individual student's experience at Barton. As a graduating student, you will be asked to name employees who made a difference in your life and to tell how and why they made a difference. You can nominate anyone who works in any capacity at the College - anyone who made a difference in your life as a student of Barton County Community College. The Office of Human Resources, will review the nominations and select representative quotes for a brochure.
Transfer of Credit from Previous Colleges and Universities
If you have received previous college credit, a transcript from previously attended institutions must be filed with the Enrollment Services Office at Barton Community College. The transfer credit hours received by the College Enrollment Services Office that will meet graduation requirements will be determined by your advisor when you and your advisor make up the approved program of courses. To be eligible for graduation from Barton Community College, students must have completed at least 15 hours from Barton Community College.
When a course taken at another institution is repeated at Barton, the College shall accept the most recent grade to calculate the student's grade point average or satisfy course and/or graduation requirements.
Vocational Credit for Lifelong Learning Experiences
Barton Community College recognizes that knowledge and skills may be gained through work or life experiences as well as through the traditional classroom setting. If you have special training, coursework, seminars or other life long learning experiences that you would like for the College to review for vocational credit, contact the Enrollment Services Office for the guidelines for assessing prior learning experiences.
Withdrawal from College
If you wish to withdraw from all classes at the College for the remainder of a semester, you must secure a withdrawal form through the Enrollment Services Office or your advisor. If you ae receiving federal financial aid, you should meet with you Financial Aid Officer." After you have returned all College books and other equipment, paid all fines and fees, turned in your student ID or Activity Cards, and are cleared in every respect with the College, you will be cleared for withdrawal. If you fail to comply with the above procedure, you will not be recommended to any other college or university, you will not be eligible to receive refunds of such fees or deposits. Outstanding debts may be subject to legal action.
