STUDENT Alert System

Purpose & Importance
Barton Community College's Student Alert System allows faculty a convenient means of referring students for services. The Student Alert system provides an online form for faculty referrals. Faculty can submit students' to Barton's Student Support Services where a member of the staff will contact the student via letter or telephone.

Barton is committed to student success and retention, but for retention to be significantly improved it takes the efforts of many. Therefore, an "student alert" process is in place to give the faculty another means of contributing directly to the college's efforts to improve student persistence and academic success.

The purpose of the "student alert system" is to identify and effectively intervene with students who are exhibiting "at risk" behaviors. Early intervention may make a difference in a person's life and have a great effect on possible drop out and attrition rates. Please refer students in danger of not passing a class by using the online Student Alert form found on the Barton website.

Student Alert should be objective. Please give specific examples of changes in appearance or attitude.

Descriptions of At Risk Behavior:

• Excessive Absences
• Lack of Participation in Classroom Activities
• Decline in work quality
• Failure to complete assignments
• Overt statements regarding difficulties
• Comments from other students
• Knowledge of personal or family difficulties (i.e. financial, health, etc.)
• Change in demeanor, which might include anxiety, aggression, or depression
• Repeated inappropriate behavior in or out of the classroom
• Withdrawal from social activities
• Excessive use of alcohol and/or drug use

If a student is identified as having one or more of the previously listed signs of "at risk" behavior, the faculty or staff member should immediately attempt to communicate directly with the student. If this is not successful in altering the student's behavior, then complete the Student Alert Referral Form.

Student Alert should be used with enough time for a student to avoid having a low mid-term grade on the Mid-term Report. With this in mind, Student Alerts for main campus courses will be accepted until the deadline for turning in mid-term grades. Because Outreach courses start one week after main campus classes, faculty teaching these courses will have until one week after mid-term grades are due to turn in student alerts.

Student Alert Process

To provide the most help to students receiving an Student Alert, the following process will take place each time an Alert is received.

1. Student Alert information will be entered in a record keeping spreadsheet.
2. Course rosters will be checked to make sure that the student is enrolled.
3. Student Alert notification letter will be sent to student.
4. Copy of letter will be sent to the student's advisor and coach (if athlete).
5. Every Friday, Athletic Director, Dean of Student Services, and College Counselor will receive a copy of the spreadsheet used for recording Student Alerts. Students who receive an Alert notice for missing work or low grades will receive a brief note from the tutoring staff asking them to come in for assistance at their instructors request.
6. Each week until the Mid-term Grade Report is published, the Tutoring staff will provide the Advisement Coordinator with the tutoring log to see whether or not students sited for Early Alert came in for tutoring. This information will be recorded on the spreadsheet.
7. Students who display behavior that should be addressed by the school counselor will be forwarded to Carol Dellinger for follow up. This information will also be recorded on the spreadsheet.

Student Alert Form

The Student Alert form should include the following information:

• Name of Student
• Student ID Number
• Course Name
• Course Number: Please check your class rosters to see if the student has dropped the course!!!
• Reason(s) for Concern
• Additional Relevant Background Information
• Intervention Done By Faculty Member
• Estimated Grade

IMPORTANT
Instructors should contact the student to discuss the situation before they send the Early Alert Notice.

If a student has never attended your class, do not send an Student Alert. Mark them off of the roster sent to you by Enrollment Services.

 

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