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Payroll

There are many different types of positions here at the College and because of this, the Payroll procedure is important to each employee. Please take some time to review the procedure. On this page you will find necessary and required documents used to make payroll happen and informational documents including pay calendars, process instructions and training videos.

Please contact Human Resources if you have any questions.

Direct Deposit/Time Record

Employee Self-Service Information Sheet - this sheet explains how an employee has access to their personal informaiton online with PAWS. 

Pay Calendars

 

Payment Forms & Instructions

Web Time Entry

 

Required Paperwork

In order to view the documents in this site, you will need to have Adobe Reader installed on your computer. If you do not have Adobe Reader, click on the icon below to take you to the Adobe web site. Follow the directions to download the file and complete the installation. Bookmark this page on our site, so you can return to it after you install Reader. 

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There is required paperwork that needs to be completed prior to or on your first day of work. This paperwork is:

  • Personal Data Sheet - The Personal Data Sheet captures general employee information necessary for inital data entry into the College's administrative software.

  • W-4 Form

  • K-4 Form

  • I-9 Form Documentation - Page five of this form will provide you with the acceptable forms of identification necessary to prove your employment eligibility. This proof requires either one item under List A or one item under List B and one item under List C. Note: Section 2 of the I-9 Form must be completed by an employee of Barton County Community College or a notary as authorized under the Office of Human Resources' I-9 Procedure for Remote New Hires.

  • Beneficiary names, addresses, birth dates and Social Security Numbers (if applicable)

  • Social Security Number Verification - Whether the original card or the receipt provided by the Social Security Administration when you have recently applied for a new card showing your name and Social Security Number

  • Dependent birth dates and Social Security Numbers for health insurance (full-time employees only)

  • Direct Deposit - Requires the submission of a voided check or an authorization agreement for automatic deposits from your bank (student employees not eligible for this benefit)

  • Oath Form - Signing this form must be done in the presence of a notary.

  • Student Employee Confidentiality & Non-Disclosure Agreement

  • Staff One-Time Payment Request Form- This one-time payment form is only to be used for "ad hoc" assignments not lasting longer than one pay period and shall not be used to pay individuals already working for the College in another capacity.  This form must be accompanied by a W-4 form, K-4 form, I-9 form, and an Oath form.  For repeat payees, please check to see if these forms must be resubmitted.

 

 Kirkman Entrance

 

 

 

The College stands strong in the Fair Labor Standards Act.

Human Resources follows the Immigration Reform and Control Act.

Need Internal Revenue Service information?

Compease Presentation - Staff Salary Administration Program.

 

 Shafer Gallery

 

  HR Training

Web Time Entry -

Common Matching -  

Common Matching helps with the creation and management of basic personal records in BANNER.   

 

Training videos are available through iTunes. By clicking on one of the links below, you will be taken to the Barton iTunes web page.  Click on the Human Resources link on the right-hand side of the page.

For assistance with downloading iTunes, click here.  For assistance with opening a Barton iTunes video, click here.

 

Ft. Riley

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