Barton Office Professionals

BYLAWS

MISSION STATEMENT

The purpose of the Barton Office Professionals of Barton Community College is to develop better campus-wide communication and cooperation; to promote professionalism; and assist with campus service projects.

MEMBERSHIP

Members of Barton Office Professionals shall consist of employees whose work assignment is non-instructional. All members in good standing shall have full voting rights. Dues are $10 per year and are due on the last working day of September.

All members (non exempt/exempt) are entitled to be members of the Association of Kansas Community College Office Professionals. With such membership comes the opportunity to attend the State AKCCOP Conference, serve on boards and committees, and serve as officers. Members are also eligible to apply for AKCCOP scholarships.

MEETINGS

Meetings shall be held once a month at an appointed time as agreed and voted upon by the organization.

Recommended order for transaction of business for regular meetings shall be:

1. 1. Call to order
  2. Approval of the minutes
  3. Communications
  4. Report of the treasurer
  5. Reports of committees
  6. Unfinished business
  7. New business
  8. Adjournment

EXECUTIVE BOARD

The Executive Board shall be composed of four elected officers: President, Vice-President, Secretary-Treasurer, and Reporter.

The Executive Board shall have general supervision of the organization between business meetings, shall give approval to the committee appointments made by the President, shall make recommendations to the organization, and shall serve as standing committee facilitators.

Election of Officers shall be held at the April meeting by members present with nominations from the floor being accepted. Installation of Officers shall be held at the May meeting.

DUTIES OF OFFICERS

The PRESIDENT shall

1. Preside at all meetings of the organization and of the Executive Board
2. Call special meetings at her/his discretion
3. Appoint the webmaster, committees, and committee members as deemed necessary
4. Attend the Presidents' Meeting at Annual Conference, if possible
5. Be a liaison between the organization and the President/Board of Trustees/Administrative committees and the Barton Community College community
6. Serve as facilitator for the Professionalism Committee

The VICE PRESIDENT shall

1. Assume the duties and responsibilities of the President in times of her/his absence
3. Succeed the President in case this office becomes vacant before term has expired
4. Automatically move into the President position the year following term served as Vice President
5. Serve as facilitator of the Service Projects Committee

The SECRTARY-TREASURER shall

1. Take minutes at meetings
2. Collect dues
3. Keep updated and accurate membership list
4. Maintain custody of by-laws and other reports of the association
5. Maintain Committee list
6. Maintain Hostess list
7. Serve as facilitator of the Cooperation Committee

The REPORTER shall

1. Represent our organization and campus through articles in the AKCCOP Kansas Kollator
2. Attend the Reporters' Meeting at Annual Conference, if possible
3. Serve as facilitator of the Communication Committee

COMMITTEES

Standing committees ideally will have 3-5 members, including any area project coordinators and the designated Executive Committee facilitator. The President may make appointments to those committees which are not adequately filled by volunteers.

COMMUNICATION COMMITTEE – Reporter is facilitator
Promotes Barton Office Professionals image both on campus and within our organization by

1. Organizing the Membership Drive held each September
2. Partnering new non-instructional employees with B-OP Member Mentors
3. Extending Courtesies to Members through cards, gifts and services, as needed

COOPERATION COMMITTEE – Secretary-Treasurer is facilitator
Organizes fundraising projects and campus staffing inquiries by

1. Handling assistance requests for personnel to assist with College Events & Activities
2. Coordinating efforts to staff and organize B-OP Fundraising Events & Activities, i.e.
  a) Birthday Cake Project
  b) Spelling Bee Concession Stand

PROFESSIONALISM COMMITTEE – President is facilitator
Assures that our gatherings throughout the year are well organized and productive by

1. Arranging for Meeting Programs that challenge, teach or entertain
2. Planning two social meetings a year
3. Securing a Slate of Officers to take leadership for the coming year

SERVICE PROJECTS COMMITTEE – Vice-President is facilitator
Demonstrates our commitment to Barton Community College and its students by

1. Organizing the “Dessert of the Month” project in support of the Barton Foundation auction
2. Advertising & Analyzing Applications, then Awarding our annual Student Scholarship(s)
3. Promoting interaction with Students, Faculty, and Staff through Various Projects of our choosing

AMENDMENTS

Amendments to the by-laws shall be submitted in writing to the President. The proposed amendment(s) shall be submitted to the entire membership prior to the meeting. A vote will be taken at the meeting after open discussion. An affirmative vote by two-thirds of all members present shall be required to adopt an amendement. The amendment(s) shall become effective immediately following its adoption.

GUIDELINES

NOT INCLUDED IN THE BY-LAWS

The College pays for each office professional’s membership in the Association of Kansas Community College Office Professionals. This qualifies the office professional to participate, if designated, as one of B-OP's delegates to the AKCCOP state convention in March/April.

The Barton Office Professionals By-laws shall be reviewed by all members in June.

Committee and Host/Hostess sign up shall take place at the September meeting.

Bosses Appreciation Day is held in October with entertainment, a pot luck luncheon, and door prizes. Each member brings a covered dish and her or his supervisor(s).

Updated, ss: September 2011

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